How to Write a Resignation Letter

How to write a resignation letter: a beginner’s guide

Never had to write a resignation letter before? Here are some simple tips to help you on your way.

First things first – resigning

Before writing your resignation letter, you should try to first resign in person with your immediate supervisor.

If you’re not sure about how much notice you need to give, you should discuss this with your supervisor.

Your resignation letter

Your letter should be short and to the point. It should be polite and formal.

Importantly, you should not say anything negative about your organisation, team, clients, colleagues or direct reports.

What to include in a resignation letter

1. Make it clear that you are resigning, and give a firm date for when you intend to leave.
2. Thank your employer for the opportunity to work with them, and for the support you received in your time with the organization.
3. If you want to mention your reasons for leaving, be sure to maintain a positive tone. It’s considered unprofessional to speak negatively about an organization that you’re leaving.

You should be aware that your resignation letter will likely be kept on your employee records.

Therefore, it’s important your letter doesn’t say anything that might jeopardize any future employment with the organization, or create any bad feeling with anyone you’ve worked with.

After all, you never know who you might want to work with in the future.

SAMPLE LETTER

[Your Name]

[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Name]
[Title]
[Organisation]
[Address]

Dear Mr/Ms Last Name,

I write to notify you of my resignation from the position of Social Media Coordinator for the Delilah Foundation, effective September 28, 2013.

I would like to thank you for all the opportunities you have provided me for growth and development over the past 18 months.

I have really enjoyed working with the social media team and have greatly appreciated the level of support I have been given throughout my time with the Foundation.

If I can be of any help during this transition, please let me know.

Yours faithfully,

[Your Name]


by Edward Grant

 

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